Vendors are encouraged to reach out to CUNY Purchasing Departments to determine the specific college’s needs for the goods and services and to increase awareness of your company. Please indicate to the Purchasing Department if your business is a NYS-certified Minority- or Women-owned Business Enterprise and/or a Service-Disabled Veteran Owned Business. Placement on a potential bidders/proposers list does not guarantee receipt of a solicitation from CUNY. Please note that in relation to any specific solicitation, vendors may only contact the persons listed as a designated contact in the specific solicitation documents.
CUNY Purchasing Departments
Contact Information for CUNY Purchasing Teams can be viewed at: http://www1.cuny.edu/sites/6/about/cuny-supplier-diversity/contact/purchasing-directors/
CUNY acquires goods and services to fulfill its mission to provide high-quality, accessible education in the City of New York. The University’s purchasing policies reflect applicable laws and regulations, including the New York State Finance Law, New York Education Law, New York Executive Law, and requirements set by the CUNY Board of Trustees.
CUNY uses a University-wide collaborative purchasing process for core goods and services managed by the Office of the University Controller – Procurement (University-wide contracts) with decentralized purchasing at the colleges to meet specific needs (college-specific procurements).
To obtain high-quality goods and services at fair and reasonable prices, the University employs a variety of procurement methods including telephone and written Requests for Quotations, Invitations for Bids, and Requests for Proposals. The Procurement Officers leverage their expertise to determine the most appropriate method for any given purchase.
While most campuses have a Purchasing Department, the Office of the University Controller purchases for the CUNY Central Office in addition to the CUNY Graduate School of Journalism, CUNY School of Professional Studies, and the Stella & Charles Guttman Community College. The CUNY Graduate Center Purchasing Department purchases for its campus and for the CUNY School of Public Health and Macaulay Honors College.
Generally, CUNY is required to purchase goods and services from the following sources and in the following order: preferred sources, centralized government contracts, university-wide contracts, and college specific purchasing.
To learn more about how to do business with CUNY, please visit www.cuny.edu/selltocuny.
POINTS OF ENTRY: HOW CAN I RECEIVE NOTICE OF BIDDING OPPORTUNITIES?
CUNY advertises many of its procurement opportunities in the New York State Contract Reporter (www.nyscr.org) and in The City Record – NYC (www.nyc.gov/cityrecord). CUNY also may advertise procurement opportunities in specific trade or general publications depending on the market availability of the requested goods and services. Vendors are encouraged to review these advertisements to identify opportunities to work for CUNY as a prime contractor or subcontractor, as well as details on MWBE and SDVOB subcontracting goals.
Not all procurement opportunities are required to be advertised. Vendors are encouraged to contact purchasing departments to be notified of these opportunities. Placement of a vendor by a college on a potential bidders/proposers list does not guarantee receipt of solicitations from CUNY. In addition to contacting the college purchasing departments, vendors are strongly encouraged to actively review the NYS Contract Reporter and the City Record for available procurement opportunities from CUNY.
IF YOU’RE A CERTIFIED MWBE. Include your status as a New York State-certified minority-owned, women-owned and/or small business, if applicable. The University’s purchasing teams are encouraged to solicit the participation of minority-owned, women-owned and/or small business entities in the procurement process. To inquire about State of New York certification as a minority-owned, women-owned and/or small business, visit http://www.ny.gov/services/apply-mwbe-certification-new-york-state and The New York State Contract System at https://ny.newnycontracts.com
IF YOU’RE A SERVICE-DISABLED VETERAN-OWNED BUSINESS. If you are a service-disabled veteran-owned business, there is a new initiative and a 6% goal to encourage your participation on CUNY contracts. The University’s purchasing teams are encouraged to solicit NYS-certified service-disabled veteran owned businesses in our procurements. You must be registered with the New York State Office of General Services to be eligible to participate in this contract opportunity. Please visit: http://www.ogs.ny.gov/Core/SDVOBA.asp